Paper Preparation, Electronic Submission and Workshop Proceedings
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DIPAC is one of several Conference and Workshop series
adhering to the
JACoW (Joint Accelerator Conferences Web Site)
standard for electronic publication of proceedings.
Authors are required to abide to the specifications outlined
in "Preparation of Papers for JACoW Conferences". This document
not only provides precise instructions for preparing the manuscript,
but it's source file (available in Word, Latex and Open Office)
also serves as a template for authors.
Use of the template and careful attention to the
specifications will help the
Editors to quickly process papers and
enable a speedy delivery of the Workshop Proceedings.
Instructions for downloading templates are given below.
Papers should be submitted (i.e. uploaded) by the agreeable deadline of
Wednesday, 20 May 2009 and certainly before the
start of the Workshop.
This deadline will allow the Editors to make an early start
on paper processing, enabling any outstanding problems to
be resolved during the Workshop.
Authors will be kept informed of the status of their papers
by viewing the electronic status board at the Workshop and
or by logging in to their
DIPAC09 SPMS account.
The Proceedings will be published in both paper form and on the JACoW website.
Contributed oral presentations and poster presentations may be up to 3 pages
long and invited papers up to 5 pages.
Contributions for publication only are not permitted, hence any paper
accepted for presentation, but not subsequently presented at the workshop,
will be excluded from the proceedings. Furthermore, the Programme
Committee reserves the right to refuse for publication work not
properly presented in the poster sessions.
The "Preparation of Papers for JACoW Conferences" template
contain styles that, when applied, will automatically ensure
correct typesetting and layout.
To download a template,
go to the JACoW Website
and follow the "Template for Papers" link.
Authors are strongly advised to use the template that
corresponds to the version of software
they're using and to not transport the document across
different platforms (e.g. MAC <-> PC)
or across different versions of WORD on the same platform.
Finally, having prepared the paper
according to the JACoW standard,
we kindly request that authors check
their paper for a number
of "Common Oversights"
listed below, before uploading
their final version.
Electronic File Submission
Authors are required to create a PostScript file of the paper.
Please consult the "Information and Help" pages
of JACoW Website,
for help in preparing PostScript files.
Check that the PostScript file prints correctly.
Name the files according to the paper's programme code.
For DIPAC 2009, paper codes are based on the
the sequential order of presentations on a given
day (MO, TU, WE), of a given type (O=Oral, P=Poster) and
within a given session (A, B, C, D).
File extensions should have three or fewer characters.
The programme codes for your paper(s) are linked to your DIPAC09 SPMS account,
and the system will not accept files that do not conform to this
naming convention. For example, for paper TUPB01, file names should be as follows:
|TUPB01.doc or TUPP01.tex ||Word file or LaTeX document|
|TUPB01-Fig1.eps||EPS file containing Fig. 1 (Latex)|
|TUPB01-Fig2.tif||TIFF file containing Fig. 2 (Word)|
Once the files are ready for submission,
authors should log in to their
DIPAC09 SPMS account
and click the "File Upload" button to upload
the PostScript file and
all source files (Word or Latex, text and figures)
needed to create the paper.
Please refrain from submitting a PDF file as this is not required.
The Workshop Editors will create the corresponding PDF files
using specific settings to create the required searchable and
Questions concerning paper preparation or electronic submission of files
may be addressed to Jan.Chrin@psi.ch.
Please check your paper against this list of common oversights
before submitting your paper, giving particular attention to Figures,
Tables and References.
IS THE TITLE IN UPPERCASE?
The title should use 14 pt bold UPPERCASE letters
(except for units, e.g. GeV) and centered on the page.
The names of authors, their organizations/affiliations,
and mailing addresses should be in
12 pt uppercase and lowercase letters.
When there is more than one author,
the submitting author should be first,
followed by the coauthors.
Coauthors should be grouped by affiliation
and then be listed alphabetically.
Primary authors are kindly
reminded that it is their responsibility to check
the accuracy of the title and coauthors
entered in the SPMS database. These should be an exact
match to that appearing in the paper. This is required
to ensure the proper indexing of authors to papers
in the published Proceedings.
SECTION HEADINGS should NOT be numbered,
use 12pt bold UPPERCASE and be centred in the column
use 12 pt italic lowercase and uppercase.
The initial letters are capitalized,
and the heading is left aligned in the column.
Figure captions should be placed below the figure and centered if on one line,
but justified if spanning two or more lines:
| Figure 1: A one line figure caption. |
| Figure 2: A figure caption that takes two lines is
Note the colon ":" after the figure number and the period "." at the end of the caption.
When referring to a figure from within the text,
the convention is to use the abbreviated form, i.e. Fig. 1,
unless the reference to the figure
is at the start of the sentence:
| Figure 1 shows a schematic view of... |
| ... as shown in Fig. 1. |
The publishing standards of today dictate that
tables are to be drawn without vertical lines.
See Table 1 in the template.
Table Headings should be placed above the table
and centered if on one line, but adjusted if spanning two or more lines:
Table 1: Table Heading |
Table 1: A Particularly Long Table Heading Spanning Two Lines
Note the colon ":" after the table number,
initial letters of the Table Heading are capitalized,
and the absence of a period at the end of the caption.
It is also acknowledged, however, that in some instances
authors find it necessary to replace the Table Heading with an actual
sentance. In such case, the formatting rules given for
Figure captions is best followed. The Table caption
should, however, always be placed above the table.
When referring to a table from within the text,
the convention here is NOT to abbreviate, i.e. Table 1.
If a displayed equation requires a number,
it should be placed flush with the right margin of the column.
References are written in 10 pt and should be justified with
7 mm hanging indent (using Word terminology)
i.e. neatly presented with reference numbers aligned.
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